Every advance, settled.
Trip advances, site installation floats and branch petty cash, tracked from request to settlement. Claims adjust against the open advance automatically, so finance always knows who holds company money and for how long.
| Employee | Purpose | Given | Settled | Status |
|---|---|---|---|---|
| Kiran S. | Hubballi trip | 5,000 | 5,000 | Settled |
| Meera J. | Site install, Mysuru | 25,000 | 18,200 | Partly |
| Ravi K. | Dealer meet, Belagavi | 40,000 | 0 | Due in 3 d |
| Sana P. | Branch petty cash | 15,000 | 12,750 | Partly |
No more advances lost in a spreadsheet
Advance requests
Employees request advances with a purpose and expected spend. Approved advances join the next payout.
Automatic adjustment
When a claim is approved, it is set off against the open advance and only the balance is paid or recovered.
Settlement deadlines
Each advance has a settle-by date, with reminders to the employee and manager.
Overdue view
Ageing of open advances by team and employee, with the oldest at the top.
Petty cash floats
Branch floats topped up against approved spend, with balances visible at any time.
Running ledger
A running balance per employee: given, settled, recovered and outstanding.
Life of an advance
Request
Purpose, amount and settle-by date, alone or with a trip.
Issue
Approved advance paid in the next batch or marked as cash.
Spend
Receipts captured against the advance as they happen.
Settle
Claim adjusted, balance paid or recovered, ledger closed.
What the ledger tracks
Every movement against an advance is recorded, so the balance is always explainable.
- Issued
- Amount, date, mode and approval trail
- Adjusted
- Claims set off against the advance, line by line
- Recovered
- Unspent balance returned or deducted, with reference
- Outstanding
- Balance with ageing and settle-by date
- Limits
- Maximum open advance by grade and purpose
- Exports
- Advance ledger entries for your accounting system
About Advance Ledger
More questions about how it fits your policy? Our team will walk you through it.
Can an employee hold two advances?
What if the claim is less than the advance?
Does it work for cash given at branches?
One claim left on the desk. Yours.
Bring your open advances into Erznfield during the trial and see who holds what. Every employee and every module are included for 30 days, and you owe nothing if it does not fit.