Snap the receipt.Get paid back.That's it.
Erznfield reads receipts in any language with AI, checks every claim against your policy, routes it to the right approver, handles travel and advances, and pays employees in weekly batches, while finance sees every rupee.
Reads what your people actually bring back from the road
Month end should not mean a shoebox of receipts.
Field teams spend their evenings typing bills into spreadsheets. Managers approve in bulk without looking. Finance chases missing slips for weeks. Employees wait a month to be paid back for money they spent for the company.
Paper, spreadsheets, reminders
- Receipts fade, crumple and go missing before anyone files them
- Policy limits checked by eye, or not at all
- Claims stuck with an approver who is on leave
- Advances given in cash and never fully settled
- Bank files and ledger entries typed by hand every month
Snap, check, approve, pay
- Receipts read the moment they are photographed or forwarded
- Every line checked against your policy, with reasons for each flag
- Routes that follow your org chart, with delegation and reminders
- Advances tracked from issue to settlement against each trip
- Weekly payout batches with bank files and journal entries ready
Six parts of one report. None of them on paper.
Every claim moves through the same form your finance team already knows. Erznfield fills each part for you, checks it, and moves it on.
Receipts arrive however your people work.
A phone photo in a moving auto. A hotel bill on WhatsApp. An airline invoice in the inbox. A card swipe at the fuel pump. Every one lands in the same place, already read.
- Vendor, date, amount, GST and category read from the image
- Printed or handwritten, in English and Indian languages
- Card transactions matched to their receipts automatically
Your travel policy, applied to every single line.
The AI Policy Checker compares each claim with your limits, grades, city tiers and past receipts. When something looks off, it says exactly what and why, so the approver can decide in seconds.
- Limits by grade, city tier, category and day
- Duplicate and split-bill detection across the company
- Flags with reasons, never silent rejections
Dinner above meal limit
₹2,150 for 1 person. Grade M2 dinner limit in Pune is ₹1,200. Receipt shows 4 covers, so this may be a team dinner.
From trip request to trip settlement, one record.
Staff request a trip, managers approve the plan, bookings follow the grade, per diems apply by city tier, and every receipt from the trip rolls up into one claim against one advance.
- Pre-trip approval with estimated cost
- Per diems by city tier and grade, no receipts needed
- Advance adjusted automatically at settlement
The right approver, the first time. Then a gentle nudge.
Routes follow your org chart and your rules: by team, by amount, by category. Managers approve from email or phone, and claims never sit in someone’s inbox for weeks. Cash advances are tracked in the same place.
- Multi-level routes with amount and category rules
- Delegation for leave, reminders before the SLA runs out
- Advances issued, settled and overdue in one ledger
| Employee | Purpose | Given | Settled | Status |
|---|---|---|---|---|
| Kiran S. | Hubballi trip | 5,000 | 5,000 | Settled |
| Meera J. | Site install, Mysuru | 25,000 | 18,200 | Partly |
| Ravi K. | Dealer meet, Belagavi | 40,000 | 0 | Due in 3 d |
| Sana P. | Branch petty cash | 15,000 | 12,750 | Partly |
Paid on Friday. Booked the same day.
Approved claims gather into weekly or monthly batches. Finance downloads the bank upload file, releases the payment and posts the journal entries to the books in one sitting.
- Bank bulk-payment files for major Indian banks
- Journal entries for Tally, Zoho Books and other ledgers
- Employees notified with a full breakdown when paid
Every rupee, by team, city, category and vendor.
Live spend views for finance heads and CFOs. See where money goes, which policies get bent, which teams wait longest to be paid, and how this quarter compares with the last.
- Spend per km, per visit and per employee
- Policy exception trends by team and rule
- Reimbursement speed, from submission to payment
From the fuel pump to the general ledger.
The path every claim takes, without anyone retyping a number.
Snap
Photo, email, WhatsApp or card feed
Read
Vendor, amount, GST and category extracted
Check
Limits, grades, duplicates and trip dates
Approve
Routed by team, amount and category
Pay
Weekly batch with a bank upload file
Post
Journal entries ready for your books
The AI checks. A person decides.
Expense tools often treat employees as suspects. Erznfield treats them as colleagues who are owed money. Every flag is explained, every employee can respond, and no claim is ever turned down by a machine.
No automatic rejections
The AI never rejects a claim on its own. It flags possible issues with reasons, and a person decides.
Employees see every flag
Staff can see exactly why a claim was flagged and add context before any decision is made.
A right to respond
Approvers see the employee’s reply next to the flag, so honest exceptions are approved quickly.
Location only from work, only for claims
GPS or visit data, if your company uses it, comes only from work apps during working hours and only to support claims.
Your books, your call
Accounting and tax treatment stay with your company. Erznfield prepares entries for your review.
Encrypted and never sold
Financial and employee data is encrypted in transit and at rest, and is never sold or shared for advertising.
Four people touch every claim. Each gets a better day.
Field employee
Snaps a receipt between visits, sees the claim status at any time, and gets paid back on a fixed day.
“Paid back on Friday, not next month.”
Approving manager
Gets one clean summary per claim with flags explained. Approves from phone or email in a few taps.
“Only the flagged lines need my eye.”
Finance team
Runs weekly payout batches, downloads bank files and posts journal entries without retyping a number.
“Month end closes in a morning.”
CFO and finance head
Sees spend by team, city and vendor, policy exceptions and reimbursement speed, live.
“Every rupee, with a reason attached.”
What finance teams ask before they switch.
Still deciding? Our team can walk you through your own policy and a sample month of receipts.
Does it read receipts in Indian languages?
Can it connect to our accounting software?
Does the AI reject claims?
Does it handle GST input credit?
Can field staff use it offline?
How long does setup take?
One claim left on the desk. Yours.
Bring a month of real receipts. Invite every employee. If the reports do not close faster and cleaner by day 30, you walk away and owe nothing.